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3
Condition Survey and Tender Preparation

Condition Survey and Tender Preparation

Upon signing the service contract, the works consultant shall carry out an official inspection of the subject building. The major tasks at this stage include:

 

The works consultant shall first study relevant documentation, such as statutory orders (if any), floor plans and DMC of the building to assist owners/OCs in their review of requirements stipulated in the orders with relevant government departments. Afterwards, the consultant shall carry out a thorough inspection of the building, which covers structures and public facilities at common areas of the building, to identify defects as well as any installation and structure contravene to the regulations and ordinances in force.

 

Upon completion of inspection, the works consultant shall provide a detailed analysis of the current condition and issues of the subject building, which covers causes of each issue, the general scope of damage and proposed remedial measures with recommended materials and methods. The consultant shall also categorise the works items involved into mandatory or recommended rehabilitation/enhancement group in accordance with their urgency, and prepare clear and reasonable tender specification for owners/OCs’ approval.

 

The works consultant shall provide detailed cost estimate based on recommended or owner/OC-ratified works items and solutions to facilitate owners’/OCs’ understanding of the scope and budget of intended works and offer reference for future analysis of tenders.

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Appointment of Works Contractors

Appointment of Works Contractors

‘Prepare works tender and appoint works contractor’, with procedures similar to those involved in the procurement of works consultant. Under the guidance of the works consultant, owners/OCs should equip themselves with a thorough understanding of the detailed scope of works, as well as the roles and qualification requirements of contractor for the approval of tender and tendering procedures for works contractor in accordance with requirements of relevant laws.
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Works Commencement and Site Supervision

Works Commencement and Site Supervision

‘Ensure smooth execution of works with proper supervision’. Before the commencement of works, the works consultant shall ensure proper completion of preparation work, including purchase of insurance and formulating site supervision plan. In the course of the works, the works consultant is responsible for the supervision of works progress, quality assurance and payment certification. Owners/OCs may convene regular meetings to discuss issues arising from the project for reinforcing the supervision of works. If necessary, the appointment of independent clerks of works may be considered for the enhancement of works quality.
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Works Inspection and Completion

Works Inspection and Completion

‘Complete building rehabilitation works to give the subject building a new lease of life’. This involves acceptance inspection of all works items by owners/OCs in the company of the works consultant, who documents any missing or defective parts before confirming completion of works by issuing completion certificates. If statutory orders for the building have been received, declaration of works completion must also be made to relevant authorities by the works consultant/works contractor to apply for order discharge. After completion of building rehabilitation works, owners/OCs should remain diligent in observing maintenance routines, including maintenance cycle planning and etc.

Rehab Case Sharing

Issues and difficulties emerged in previous rehabilitation projects. Owners/ OCs who had their rehabilitation projects properly completed share their experience for latecomers to make reference to when similar issues arise. Read more +